Copyright & Database Right

This website is protected by Copyright and Database right. No part of this site may be reproduced in any form, electronic, mechanical, photocopying, recording or otherwise, without prior permission.


Pages may be transmitted on your own website, using the official embed code or iFrames, which are available upon request. Please contact the Essex Hockey Webmaster for more information on these embed codes. Embedded content must not be changed and must directly link back to the official website for Essex hockey - .


Pages may be freely downloaded, linked or copied in whole or in part for their non-commercial purposes by individuals, clubs or associations affiliated to either Essex County Hockey Association or Essex Hockey Umpiring Association.


Permissions do not extend to the extracting of any data for use by organisations or individuals not affiliated to either association and/or operating on a commercial or semi-commercial basis.


Essex Hockey does not hold copyright permissions for all content, including photos and videos, on this website, but are all used with permission of the original authors. More information about this content, including how to have content removed, can be found on our Online & Media Policy page.


At Essex Hockey, we are committed to protecting the privacy and security of our site visitors. We fully appreciate and respect the importance of data privacy and security on the Internet.

The Data Protection Officer can be contacted by completing the contact form, or you can access their contact details by visiting the Committee Pages of our website.


Below, we will explain:

1. How we collect information about you

2. What information we collect when you're using our website

3. How we may use that information

4. How we share that information

5. How long we keep your information, and how we protect it whilst we have it

6. How you can control the information we hold about you

7. Right to Withdraw and Failure to Consent

8. Complaints

9. Contractual Requirement

10. Changes to this Policy



1. How we collect information about you

a. Directly Provided Data - When you log in to our website or communicate with us, some information will require direct action by you at that time for us to receive it.

b. User Authorised Data - Depending on your settings, you may give us permission to obtain information from your account with other services, for example social media accounts. In using social media options, you may give us permission to access information in that social media service. The information we can obtain form those services depends on your settings for that service, or their privacy polices, so you should regularly check what those are.

c. System Collected Data - When you visit Essex Hockey, we use cookies (a small text file sent by your computer each time you visit our website) to make it easier for you to use our services, improve your experience or so we can log data relating to the pages you viewed and activities carried out during your visit. For example, we may use cookies to store regularly visited pages. These cookies may be "session" cookies (which will remain until you close your browser), or "persistent" cookies (which last until you or your browser deletes them). Some of the cookies we use are directly associated with your login accounts, whilst others are not.


System Collected Data is crucial for your device to successfully allow the Essex Hockey website to communicate with the Essex Women's League and Essex Hockey Umpiring Association's online systems, provided by Tex Solutions.



2. What information we collect when you're using our website

We collect two types of information about you:

a. Personally Identifiable Information - This information can be used to specifically identify you. This information will include

- The IP address of the Device you are using

- Your Account Information (Your Name, Your Email Address, A Password, Your Club, phone numbers and any other information you wish to provide)

- Your future availability for matches and appointments

- Your bank details

b. Non Personally Identifiable Information - This information relates to you but can't be used to specifically identify you. This information will include:

- The type of device you are using to access our website

- Log data about number of visits to certain pages on the website

- Data and Time people visit



3. How we may use that information

We collect this information for a number of different purposes. These more fundamental purposes include:

a. To ensure our site's content is presented as effectively as possible

b. To set up, and manage your account,so we can provide services to you, so we can communicate with you and customise our support responses to better serve you

c. To ensure that our users are genuine

d. To update you on our latest news. If you have registered with us or provided us with your email address we will occasionally update you with news and important information

e. To carry out polls, surveys, analysis and research on how our site is being used, visitor views and what we could do better

f. To appoint umpires and others to hockey matches and to assist with the development of umpires and others in umpiring

g. To enable Essex Hockey and others to contact you regarding hockey business. This may include automated emails to remind you to take actions through your secure areas on the website



4. How we share that information

We are aware that you are trusting us with your information and nobody else, but to be able to carry out our business, we do need to work with a number of third parties. The majority of these third parties will be affiliated to Essex County Hockey Association or Essex Hockey Umpiring Association or will be people they affiliate to, such as England Hockey or East Region Hockey Umpiring Association. We are very careful who we share your information with and we will not sell your information to any company or share your information with any company not affiliated with us without your consent.

The record of any future umpiring appointments may be shared with other umpiring associations to avoid you being appointed to different games on the same day by mistake. If you umpire a match as part of an umpiring assessment for an England Hockey Award, any subsequent report may be passed to England Hockey.

Your contact details may be shared with clubs, umpires and umpire developers in order for them to contact you regarding your appointments.



5. How long we keep your information and how we protect it whilst we have it

In general we retain the information you provide either while your account is in existence, or as needed to be able to provide the services to you, or (in the case of any contact you may have with us) for as long as is necessary to provide support-related reporting and trend analysis only. If legally required or if it is reasonably necessary to meet regulatory requirements, resolve disputes, prevent fraud and abuse, or enforce our Terms and Conditions, we may also retain some of your information for a limited period of time as required, even after you have closed your account or it is no longer needed to provide the services to you. Some information, such as your name, may be retained until you request for us to remove it, to ensure our systems are as accurate as possible with past events and appointments.

We are always striving to make sure your information is protected.  As soon as we receive your information, we use various security features and procedures, taking into account industry standards, to try to protect the personal information that you provide and to prevent unauthorised access to that information. When accessing the website, you are offered secure "https" access to that system, and access to your data is password protected. Sensitive data is protected by SSL encryption when it is exchanged between your browser and that system. All servers are regularly monitored for possible vulnerabilities and attacks, as well as carrying out penetration testing.

We will do our best to protect your personal data, however, there are also a number of things that you can help with.  You can keep your account safe by using a strong password that includes characters other than just letters.  We will also encourage you not to use the same password across all or many of your online accounts.  As emails, instant messaging, and similar means of communication are not encrypted, we also would recommend not communicating any confidential information through these means.



6. How you can control the information we hold about you

Recognising that it is your choice to provide us with your personally identifiable information, we commit to giving you the ability to do all of the following:

a. You can verify the details you have submitted to us by contacting us on the details provided or by logging into your account

b. You can also contact us to change, correct, or delete your personal information at any time.  Please note though that, if you have shared any information with others that information may remain visible

c. For each item of your contact information (email address and phone numbers) you can set as being open to the public, only to people with whom you have a future match interest in common, or only to association administrators

d. You can withdraw or modify your consent to collection and processing of the information you provide at any time

e. You can close your account, at any time. If you close your account(s), we’ll deactivate it and will generally delete closed account information within 30 days of closure, except as set out in this notice

You may also have choices available to you through the device or software you use to access our website. For example, the browser you use may provide you with the ability to control cookies or other types of local data storage, or your mobile device may provide you with choices around how and whether location or other data is shared with us. To learn more about these choices, please refer to your device or software provider.



7. Right to Withdraw and Failure to Consent

You have the right to withdraw consent at any time. You can do this through your personal secure areas on the website, or by using any method highlighted in section 6 of this policy. Either option will trigger the removal of your details and we will generally remove all information within 30 days.

If you do not consent to you details being stored, or withdraw your consent, your details will be removed.



8. Complaints

You have the right to lodge a complaint with the Information Commissioners Office in the United Kingdom if you deem that your personal information has been misused in any way. Complaints to the Information Commissioners Office can be made by contacting them on their website.



9. Contractual Requirement

The provision of personal data is part of a contractual requirement to use the personal areas and / or administration areas of the website.



10. Changes to this policy

We may change this Privacy Policy from time to time. If we make significant changes in the way we treat your personal information, or to the Privacy Policy, we will make that clear on our website and by other means such as email, so that you are able to review the changes.


The above policy is effective from 25th May 2018.

We use cookies when you visit our site and by using our site, you agree to us placing there sorts of cookies on your device and accessing them when you visit the site in the future. Further information about cookies can be found at Please note that by deleting or disabling cookies your user experience may be affected and you might not be able to take advantage of certain functions of our site.

For our website to work effectively, it needs to communicate with systems provided by other suppliers, most notably Tex Solutions. To achieve this, we use cookies for the website and the systems to communicate with one another. Your device may automatically set to block / not allow third party (also known as cross website cookies) but these are essential for all functions of the website to be available to you. Third Party / Cross Website Cookies will be used in line with our Privacy & Cookies Policy above.

If you are experiencing problems in accessing areas of the website, it is more than likely because your device is blocking third party cookies. By adjusting your settings to allow third party cookies, you should be able to use the website as intended. Each device, browser and browser version, has slightly different settings, but we have provided some guides below for the most common combinations.


If you are using Internet Explorer:

1 - Open the tools menu (the gear icon on the right hand side of the browser) and click Internet Options form the menu

2 - The window which has just appeared will have a tab labelled "Privacy", click it

3 - There is a slider control at the top of the Privacy window which can be dragged up or down to select varying levels of cookie security. Adjust this slider to allow third party / cross website cookies

4 - Press Apply and OK then this should fix any problems you have


If you are using Chrome:

1 - Click the Customize and Control button and click settings from the menu

2 - Search for Cookies in the Settings page or scroll down to Advanced and then click Content Settings in Privacy and Security

3 - There is an on / off switch next to Block third-part cookies. Ensure this is set to Off

4 - Your settings will be saved automatically and this should fix any problems you have


If you are using Firefox:

1 - Click the menu button and click preferences or options from the menu

2 - Click the privacy menu item

3 - There is a tick box next to accept cookies from sites. Ensure this is ticked, and ensure the drop down box says always next to Accept third-party cookies

4 - Your settings will be saved automatically and this should fix any problems you have


If you are using Safari (on a desktop):

1 - Click the Safari button and click preferences

2 - Click the privacy tab

3 - Ensure to Block cookies and other website data, set to Never

4 - Your settings will be saved automatically and this should fix any problems you have


If you are using Safari (on an iOS device):

1 - Click the settings icon on the home screen

2 - Scroll in settings until you can see the Safari icon and tap to open Safari options

3 - Find the block cookies setting and change to Always allow

4 - Your settings will be saved automatically and this should fix any problems you have


For more information on enabling / disabling cookies we can recommend the following website: . Although we recommend this website, Essex Hockey has no responsibility for the content on this website. WhatisMyBrowser also offer a checker to see if third-party cookies are enabled, which can be accessed here: